Project design in adult learning 2025
How can we design projects and activities that support our organisations’ challenges in a forward-looking and sustainable perspective? How can we ensure that the innovative methods that we pilot in projects are, on one hand, responding to the main priorities identified at the European and national levels, while also resulting in long-term improvements in our services and communities?
In this training, we will tackle the core processes that support designing successful, sustainable and impactful initiatives in the field of adult education, to tackle our long-term goals while also aligning with the main requirements of broader priorities and funding programmes. We will explore together effective techniques to analyse contextual needs, on the one hand, and existing funding schema, on the other, and to define project requirements to build a bridge into meaningful actions. We also work together, in small groups, to develop challenge-based demo proposals, from concept to work plan, based on existing funding schema, also looking at good practices on more technical aspects, such as budgeting, tasks design and dissemination.
The training will target staff developing EU project applications in the area of adult learning and education. While the main focus of the training will be on Erasmus+ KA2 project applications, the exercises used can also support participants in preparing applications for projects with other funding sources.
Practical information
- Dates: 27-30 January 2025
- Venue: Brussels, Belgium
- Registration period: 01.11.2024 – 15.12.2024 Please note that registrations will be evaluated on a rolling basis so we encourage you to register early.
Training fee:
- EAEA member organisations, adult learners and university students: 350 EUR
- NGOs: 400 EUR
- for-profit organisations and public institutions: 500 EUR
Programme
There will be two online sessions before the training takes space. The online sessions will be an hour long, and the time will be decided amongst the participants of the training.
show lessPlease note that the programme might undergo minor changes.
Monday, 27 January: Setting the scene
show more13:30 – 14:00 Welcome with coffee
14:00 – 15:30 Getting to know each other and EAEA, practical information about the training
- Introduction of trainers and workshop structure, ice-breaking activity between participants, general information and logistics.
15:30 – 17:00 Presentation of the funding – KA1, KA2
- Presentation on the different funding types available.
show lessTuesday, 28 January: Understanding ALE policy and funding
show more09:00 – 09:30 Welcome with coffee
09:30 – 10:00 Check-in: getting started
- Recap of the first day and introduction to the second day of the training.
10:00 – 11:00 Storytelling Part 1
- Understand what storytelling is and why it is important for project writing.
- Learn about and apply the steps for writing a narrative.
11:00 – 11:15 Coffee break
11:15 – 12:00 Storytelling Part 2
- Practice developing your project narrative in groups.
12:00 – 13:00 Lunch break
13:00 – 13:30 Linking an idea to a funding scheme
13:30 – 15:00 Building your team
- BOAT activity //Imagine the profiles and roles.
15:00 Check-out: self-reflection practice
- Day wrapping and self and group reflection activity on the practices and main takeaways.
show lessWednesday 29 January: From priorities to project concept
show more09:00 – 09:30 Welcome with coffee
09:30 – 10:00 Check-in: getting started
- A quick recap of the main takeaways from the previous day, introduction to the third day of the training
10:00 – 12:30 From idea to work plan
12:30 – 13:30 Lunch
13:30 – 15:30 Budget
15:30 – 15:45 Break
15:45 – 16:45 Checklist
- Things you need to look at
15:45 – 16:00 Check-out: self-reflection practice
- Day wrapping and self and group reflection activity on the practices and main takeaways.
19:00 – 21:00 Social dinner
show lessThursday 30 January: Risk analysis and evaluation
show more09:00 – 09:30 Welcome with coffee
09:30 – 09:45 Check-in: getting started
- A quick recap of the previous day and an introduction to the fourth day of the training
09:45 – 10:15 Evaluation Criteria
10:15 – 10:30 Break
10:30 – 11:30 Self-evaluating your project
- Each group evaluates their project based on the call criteria. A simplified self-evaluation template based on the official criteria will be provided.
11:30 – 12:30 Impact Part 1
12:30 – 13:30 Lunch
13:30 – 14:30 Impact Part 2
14:30 – 15:00 Dissemination
15:10 Conclusions and group discussions
- Recap of the workshop takeaways on evaluation between participants and moderators.
15:30 – 16:00 Closing of the training: reflection practice
- Final self-reflection practice about the workshop experience.
show lessMeet your trainers
Angeliki Giannakopoulou is EAEA’s Policy Coordinator. She holds an Integrated Master’s in Computer Engineering and Informatics from the University of Patras. She has followed certified training and certification processes in Adult Education, Counseling and Gender studies. Before her work in the EAEA, she was a project manager and adult educator at DAFNI KEK in Greece. Her key areas of interest in ALE are digitalisation and media, safe public spaces (both physical and digital) gender, and intersectionality.
Charlotte Ede is EAEA’s Capacity Building and Project Coordinator she supports EAEA’s work by preparing events, training courses and study visits in the scope of EAEA’s capacity-building work. She manages EAEA’s role in EU-funded projects, particularly for the green transition. She holds an MA in European Studies from KU Leuven, as well as a BA (Hons) in French and Arabic from the University College London.
Tina Mavrič EAEA’s Head of Capacity-Building coordinates and supports several projects in the Erasmus+ and Horizon Europe programmes that have a focus on sustainability and validation of skills. With a background in Environmental Sciences, Ethnology and Cultural Anthropology, obtained in Slovenia, she has more than ten years of experience working in various European projects and initiatives related to the youth and lifelong learning sectors.
Marina Sakač Hadžić EAEA’s Communications and Capacity-Building Officer manages EAEA’s internal and external communication and supports EAEA’s project communication. In capacity-building she supports members and helps facilitate trainings and other EAEA events. Marina has an MSc in Social and Cultural Anthropology from KULeuven, interested in gender studies she brings her academic and professional experience to build effective communication.
Frequently asked questions
What are the eligibility criteria to participate in the training?
show moreWe welcome adult education staff who work primarily on European projects. Maximum three staff members from one sending organisation can join the training.
There is also a limitation on the total number of participants who can take part in the face-to-face training: minimum eight and maximum twenty. EAEA reserves the right to cancel the training if the minimum number of participants is not reached. In case the interest exceeds our capacity, priority will be given to participants representing EAEA member organisations.
We encourage you to apply early as we will be evaluating the registrations on a rolling basis.
show lessI have just registered for the training – is my participation confirmed?
show moreYour participation in the training will be confirmed as soon as possible by email by one of the EAEA staff members.
show lessWill EAEA make recommendations for accommodation and logistics?
show moreEach participant will receive a practical information package which will include recommendations for affordable hotels, tips on getting around Brussels, and more.
show lessAre there any informal get-togethers planned for participants?
show moreEAEA will organise dinner for all participants, and possibly other activities – we will keep you posted!
show lessThe fee of 500 EUR, 400 EUR or 350 EUR (the amounts depend on the type of organisation you represent) covers your participation in the training in Brussels, course materials and coffee breaks.
show lessEAEA will invoice you for the participation in your training after your registration. Please note that all participants are asked to pay the fee before the training takes place; the deadline for payment will be indicated on the invoice.
show lessI still have questions! Whom do I contact?
show moreFor questions about the training, please contact EAEA Head of Capacity-Building Tina at tina.mavrich@eaea.org.
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